Last revised: January 1, 2024
At Medical Students for a Sustainable Future (MS4SF), we value your privacy and are committed to protecting your personal information. This Privacy Policy describes:
• The personal information we collect and how we use it,
• With whom we share your information,
• The measures we take to protect your information, and
• How you can communicate with us about your rights and choices.
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Information We Collect and How We Use It
We collect personal information to support our mission, operate our programs, and communicate with our members and supporters.
Contact Information
We may collect your name, email address, phone number, school affiliation, graduation year, and other similar details. This information is used to:
• Inform you about MS4SF programs, advocacy efforts, networking opportunities, and organizational updates
• Facilitate membership services and events
• Share sustainability-related resources and news
Payment Information
If you make a donation or pay for event registration, we will collect necessary payment details. However, we do not store credit card numbers. All payments are processed securely via PCI-compliant third-party services.
Technical & Usage Data
We may collect information like your browser type, IP address, operating system, and how you interact with our site. This data helps us improve user experience, website accessibility, and outreach effectiveness. We may use analytics tools such as Google Analytics in accordance with Google’s Privacy Policy. We may use certain WordPress features in accordance with WordPress.org’s Privacy Policy.
Our website is built using WordPress.org software. WordPress and its associated plugins or tools may collect anonymized technical data via cookies or log files. For more details on how WordPress handles user data, please visit their Privacy Policy.
Public Forums
If you participate in discussion boards, Slack channels, or collaborative projects hosted by MS4SF, any personal information you share may be visible to other members. Please use discretion when posting publicly.
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Cookies and Tracking Technologies
We use cookies to improve website functionality and gather anonymous usage statistics. These cookies may include:
• Session Cookies – expire when you close your browser
• Persistent Cookies – remain on your device until manually deleted
You can manage your cookie preferences through your browser settings.
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Information Sharing
We do not sell your personal information. However, we may share information in the following limited circumstances:
• Payment Processing: With secure third-party processors to complete your transactions
• Contractors/Volunteers: With trusted service providers who help us operate our website, events, or campaigns, under strict confidentiality agreements
• Medical Emergency: At in-person events, if necessary to protect health and safety
• Research: Anonymized data may be shared with researchers or partners for mission-aligned studies
• Legal Requirements: When required by law, government request, or to protect MS4SF and our community
You may opt out of having your data included in shared lists by contacting us.
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Children’s Privacy
Our services are directed at medical and pre-medical students over the age of 13. We do not knowingly collect data from anyone under 13. If we become aware of such data, we will promptly delete it.
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Your Rights & Choices
You have the right to:
• Access or update your personal information
• Opt out of marketing or list-sharing
• Request deletion or restriction of your data
• Withdraw previously given consent
To exercise any of these rights, contact us at:
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Data Security
We take reasonable steps to secure your data, including encryption, secure servers, and access controls. However, no online transmission is 100% secure, so please use caution when submitting sensitive data.
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Links to Third-Party Sites
Our site may include links to other nonprofit, advocacy, or educational websites. We are not responsible for the content or privacy practices of those third parties. Please review their privacy policies individually.
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California Residents – Your Privacy Rights
Under California law, residents may request information regarding our disclosure of personal information to third parties. You can make such a request by emailing privacy@ms4sf.org.
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International Users
MS4SF is based in the U.S. If you are accessing our services from outside the U.S., your information may be transferred and processed in the United States. We take steps to ensure appropriate safeguards are in place when data is transferred internationally.
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Changes to This Policy
We may update this Privacy Policy as our programs, technology, or legal requirements evolve. We will post changes on our website and indicate the date of the latest revision.
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Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact:
Medical Students for a Sustainable Future
Attn: Privacy Team
Medical Students for a Sustainable Future 